Record bills from suppliers for goods received or services rendered.
Go to Transactions → Purchase Invoices. The list shows number, date, supplier, reference, subtotal, tax, WHT, total AP, and receipt status.
Click New Invoice and fill in the header:
| Field | Description |
|---|---|
| Date | Invoice date (required) |
| Due Date | Payment due date |
| Supplier | Select from your party list (required) |
| Reference | Supplier's invoice number |
| Purchase Order | Link to an existing purchase order (optional) |
| Currency | Transaction currency (if multi-currency enabled) |
| Narration | Internal note |
| Tax Basis | Inclusive or exclusive of line price |
| Discount Type | Line-level or total discount |
Add line items — select an item, enter quantity, unit price, and discount. Tax and WHT are calculated automatically.
Click Save to record the invoice. The entry is committed to the ledger immediately.
When the Purchase Orders module is enabled, invoices linked to a purchase order show a Receipt Status badge (Pending / Received) based on whether a receipt note exists.
