Record the dispatch of goods to customers and reduce inventory on hand.
Go to Transactions → Delivery Notes. The list shows Number, Date, Sales Order, Customer, Narration, and Invoice Status.
Open a saved sales order and click New Delivery Note. The form pre-fills from the order — adjust quantities for partial shipments.
Click New Delivery Note from the list and fill in all fields manually.
Header Fields
| Field | Description |
|---|---|
| GDN Number | Auto-generated goods delivery note number |
| Date | Dispatch date (required) |
| Sales Order | Linked sales order (required) |
| Reference | Optional external reference |
| Customer | Auto-selected from the sales order |
| Dispatch Location | Inventory location goods are dispatched from |
| Project | Optional project tag |
| Narration | Notes |
Line Items
| Column | Description |
|---|---|
| Item | Item being dispatched |
| Code | Item code |
| Unit | Unit of measure |
| Ordered Qty | Quantity on the linked sales order |
| Delivered Qty | Already delivered on prior delivery notes |
| Remaining Qty | Outstanding quantity to deliver |
| Deliver Qty | Quantity to deliver on this note |
| Narration | Line notes |
Use Fill All to populate Deliver Qty with the full remaining quantity, or Clear All to reset.
Click Save to confirm the delivery. Inventory is reduced and the sales order delivery status is updated immediately.
Once a sales invoice is created referencing this delivery note, the Invoice Status updates to Invoiced.
