Master data is accessed through the Administration hub. It covers the reference records that transactions depend on — parties, items, accounts, tax categories, units, and more.
Customers, suppliers, and combined party records.
See Parties for full details.
Products and services catalogue including pricing, tax assignments, and GL accounts.
See Items for full details.
Go to Administration → Item Categories to group items into categories. Categories can be used for filtering and reporting. Each item can be assigned to one category.
Go to Administration → Price Levels to define tiered selling prices. Once created, price levels can be assigned to parties or selected on transactions to automatically fill the selling price.
The GL account structure used across all transactions.
See Chart of Accounts for full details.
Go to Administration → Units of Measure to define the units used on item lines (pcs, kg, box, hour, etc.). A unit is required on every item.
Go to Administration → Tax Categories to define sales tax rates.
Tax categories are entirely user-defined. You create them with whatever name and rate applies to your country's regulations — there is no built-in country-specific tax logic. Examples:
| Name | Rate | Example use |
|---|---|---|
| Standard Rate | 20% | UK VAT |
| GST | 10% | Australia |
| Reduced Rate | 5% | EU reduced VAT |
| Exempt | 0% | Zero-rated goods |
| No Tax | 0% | Tax-exempt transactions |
Assign a default Tax Category to each item. It will be pre-filled on invoice lines and can be overridden per line.
Go to Administration → WHT Configuration to define withholding tax rules.
Like Tax Categories, WHT entries are user-defined. Name them to match your local payroll or income tax rules. Each WHT record defines the rate at which tax is withheld from a payment and the GL account it posts to.
Assign a default WHT category to items that are subject to withholding tax. The withheld amount is calculated automatically on invoice lines.
Requires the Multi-Location feature.
Go to Administration → Locations to define warehouse branches or storage areas. Every inventory movement (delivery, receipt, adjustment, transfer) is recorded against a specific location.
Requires the Multi-Currency feature.
Go to Administration → Currencies to add foreign currencies, and Administration → Exchange Rates to maintain daily or periodic exchange rates. Transactions in a foreign currency are translated using the rate in effect on the transaction date.
Requires the Salesman feature.
Go to Administration → Salesmen to define your sales team. Salesmen can be assigned to parties and selected on sales orders and invoices for reporting.
Requires the Projects feature.
Go to Administration → Projects to create project records. Projects can be tagged on transaction lines for project-based cost and revenue tracking.
Go to Administration → Import Data to bulk-import master data or opening transactions from an Excel (.xlsx) file. Use the provided template for the correct column format.
Go to Administration → Master Data Package to export your complete master data set (parties, items, accounts, tax categories, etc.) as a portable file. Import it into another business to replicate the setup without re-entering everything.
Go to Administration → Transaction Package to export or import posted transactions for backup and cross-edition sync.
