Record the arrival of goods from suppliers and increase inventory on hand.
Go to Transactions → Receipt Notes. The list shows Number, Date, Supplier, Reference, Purchase Order, and Invoice Status.
Open a saved purchase order and click New Receipt Note. The form pre-fills from the order — adjust quantities for partial receipts.
Click New Receipt Note from the list and fill in all fields manually.
Header Fields
| Field | Description |
|---|---|
| RN Number | Auto-generated receipt note number |
| Date | Date goods were received (required) |
| Supplier | Supplying party (required) |
| Purchase Order | Linked purchase order |
| Reference | Supplier delivery note or reference |
| Receive Location | Inventory location goods are received into |
| Project | Optional project tag |
| Narration | Notes |
Line Items
| Column | Description |
|---|---|
| Item | Item being received |
| Code | Item code |
| Ordered | Quantity on the linked purchase order |
| Received | Already received on prior receipt notes |
| Available | Remaining quantity to receive |
| Receive Qty | Quantity received on this note |
| Narration | Line notes |
Click Save to confirm the receipt. Inventory is increased and the purchase order receipt status is updated immediately.
Once a purchase invoice is created referencing this receipt note, the Invoice Status updates to Invoiced.
