Enter your starting balances when setting up Basis for the first time or migrating from another system.
Go to Administration → Opening Balance. The page has three tabs: GL Accounts, AR/AP Bills, and Inventory.
Enter opening balances for general ledger accounts (excluding AR, AP, and Inventory accounts — those are handled in the other tabs).
| Column | Description |
|---|---|
| Code | Account code |
| Account Name | Account name |
| Side | Debit or Credit |
| Amount | Opening balance amount |
| Narration | Optional note |
Click Save GL to save.
Enter individual outstanding invoices from your previous system so that payments can be matched against them.
Click Add Bill and fill in:
| Field | Description |
|---|---|
| Account | AR or AP account (required) |
| Party | Customer or supplier (required) |
| Bill Number | Original invoice or bill number (required) |
| Bill Type | Invoice / Advance / Credit Note / Debit Note |
| Amount | Outstanding amount (required, must be > 0) |
| Bill Date | Original document date (required) |
| Due Date | Payment due date (required) |
| Narration | Optional note |
Saved bills appear in aging reports and can be matched against incoming payments or receipts.
Enter the quantity on hand and unit cost for each item and location.
The inventory grid shows items in rows and locations in columns. Enter the quantity for each item/location combination and the unit cost. The total value per item is calculated automatically.
Use the search field and filters (Show All / Show With Stock / Show No Stock) to find items. Navigate pages with the pagination controls.
Click Save on each row to save the stock quantities.
